Administrative Assistant, C3 Skid Row
Company: The People Concern
Location: Los Angeles
Posted on: April 16, 2024
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Job Description:
Administrative Assistant, C3 Skid Row
Los Angeles, CA, USA
Req #10922
Friday, January 26, 2024
About the People ConcernThe People Concern empowers the most
vulnerable among us to rebuild their lives. One of Los Angeles
County's largest social services agencies, The People Concern was
formed in 2016 in a merger of two trusted social service
organizations based in Los Angeles County, OPCC and Lamp Community.
Informed by more than fifty-eight years of work in the community,
The People Concern is a leading provider of, and advocate for,
evidence-based solutions to the multi-faceted challenges inherent
in homelessness and domestic violence.With compassion and profound
respect for those we serve, we provide a fully integrated system of
care - including outreach, interim housing, mental and medical
health care, substance abuse services, domestic violence services,
life skills& wellness programs, and permanent supportive housing -
tailored to the unique needs of homeless individuals, survivors of
domestic violence, challenged youth, and others who have nowhere
else to turn.The People Concern's model of integrated and
comprehensive care empowers our participants to navigate the
multi-faceted obstacles in their lives, become their best selves,
and ultimately, connect with and contribute to their
communities.
Position: Administrative Assistant
Reports to: Director
Status: Full-Time, Non-Exempt (Hourly), Non-Management
Location: C3 Skid Row 627 San Julian St LA
Hours: Mon-Fri 7:30am-4:00pm
Benefits: Medical, Dental, Vision, Retirement Planning (403b),
Employee Assistant Program (EAP), etc.
Summary
The C3 Skid Row Outreach program is part of a county-wide
street-based engagement effort in the Metro Los Angeles Area. C3
multidisciplinary outreach teams provide intensive case management
services to the highest need homeless individuals living on the
streets of skid row. The teams aim to identify, engage, and
connect, homeless individuals to medical care, mental health care,
interim and/or permanent housing, supportive services, and
life-saving care.
The Administrative Assistant will assist the C3 Skid Row team with
various duties including creating and organizing client databases,
managing office needs, assisting clients, running reports, and
assisting with data quality needs. Under the direct supervision of
the Assistant Director, the Administrative Assistant will be
responsible to create detailed reports of all clients being served,
provide detailed note taking during coordination meetings, and
assist in tracking of all outcomes.
Essential Duties & Responsibilities
1. Assist Director and Assistant Director with managing data
quality needs for outreach case management teams funded by the
Department of Health Services (DHS).
2. Attend meetings to act as note-taker for multiple agencies
working on shared initiatives.
3. Run data quality reports in electronic databases including CHAMP
and HMIS
4. Audit electronic and physical client charts
5. Compile and organize client data for tracking purposes
6. Order office supplies, medical supplies, and manage
inventory
7. Assist with managing staff training calendar for department new
hire orientation
8. Help to direct clients when necessary
9. Pick up supplies and equipment from other TPC offices on a
weekly basis
10. Reconcile and submit financial reports
11. Support with the receiving, and sorting of mail.
12. Proofread written communication and documents when directed
13. Assist in the preparation of power point, excel and other
documents
14. Collect and input monthly statistics and outcomes
15. Compile safer drug use supplies and kits for outreach teams to
distribute.
16. Other duties as assigned
Qualifications
1. High School diploma or GED and at least two years'
Administrative/Office experience
2. Detail oriented with excellent time management, organizational,
written, verbal, and computer skills, with exceptional phone
etiquette
3. Extensive knowledge of Microsoft Excel, Outlook, Sharepoint,
etc.
4. Interest and comfortability being a part of a social service
team working with clients with complex barriers (severe mental
illness, chaotic substance use, etc.).
5. Belief in providing excellent client care in a "whatever it
takes" clinical setting. This includes a belief in "harm reduction"
approaches.
6. Knowledge of office management systems and procedures
7. Bilingual English and Spanish preferred
8. Knowledge of CHAMP and HMIS preferred
9. Experience with managing data quality (running reports,
organizing data, etc.
RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES
1. Maintain a safe work environment and confidentiality at all
times.
2. Be proactive, creative, and flexible in determining, evaluating,
researching, and resolving issues.
3. Organize and prioritize multiple activities to meet all external
and internal deadlines.
4. Maintain professional demeanor that reflects positively on the
agency.
5. Demonstrate respect and courtesy toward others.
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to
non-discrimination in employment. We select the most qualified
individual for the job based on job-related qualifications
regardless of race, color, age, sex, religion, national origin,
disability, ancestry, marital status, credit history, sexual
orientation, arrest and court record, genetic information, veteran
status or any other status protected by federal, state or other
applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild
their lives. One of Los Angeles County's largest social services
agencies, The People Concern was formed in 2016 in a merger of two
trusted social service organizations based in Los Angeles County,
OPCC and Lamp Community. Informed by more than fifty-eight years of
work in the community, The People Concern is a leading provider of,
and advocate for, evidence-based solutions to the multi-faceted
challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide
a fully integrated system of care - including outreach, interim
housing, mental and medical health care, substance abuse services,
domestic violence services, life skills & wellness programs, and
permanent supportive housing - tailored to the unique needs of
homeless individuals, survivors of domestic violence, challenged
youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care
empowers our participants to navigate the multi-faceted obstacles
in their lives, become their best selves, and ultimately, connect
with and contribute to their communities.
Benefits & Perks
* Medical Insurance
* Vision Insurance
* Dental Insurance
* Retirement Planning (403b)
* Paid Holidays
* Paid Vacation Days
* Paid Sick Days
* Employee Assistance Plans (EAP)
* TELUS Health
* Flexible Spending Account (FSA)
* Basic Life / Accidental Death & Dismemberment (AD&D)
* Voluntary Short- and Long-Term Disability
* Voluntary Pet Insurance
* Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants &
More
* The People Concern University & Certificates
* Corporate Discounts
6. Able to thrive in a work environment emphasizing teamwork and
collaboration.
7. Respond in a timely manner in all aspects of communication.
8. Work with minimum supervision.
9. Perform other duties as assigned.
Equal Opportunity EmployerThe People Concern is an equal
opportunity employer dedicated to non-discrimination in employment.
We select the most qualified individual for the job basedon
job-related qualifications regardless of race, color, age, sex,
religion, national origin, disability, ancestry, marital status,
credit history, sexual orientation, arrest and court record,
genetic information, veteran status or any other status protected
by federal, state or other applicable laws.
Benefits& Perks
Other details
Pay Type
Hourly
Min Hiring Rate
$21.16
Max Hiring Rate
$23.08
Required Education
High School
Apply Now
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Keywords: The People Concern, Paramount , Administrative Assistant, C3 Skid Row, Administration, Clerical , Los Angeles, California
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